Best Coffee Machine For Office

You spend a lot of time in the office, and it’s only natural that you want to catch up on your energy levels with a cup of coffee. With all the great coffee maker options available, it can be tough to decide which one is right for your office. This buyer’s guide will help you make an informed decision as well as cover some of the benefits of having a coffee machine in your business!


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Top 5 Coffee Machines For Office

Best Overall: Gaggia RI9380/46 Classic Pro Espresso Machine

The Gaggia RI9380/46 Classic Pro Espresso Machine is the best coffee machine for office because it is well-known and provides the best quality of the espresso. It has a rugged brushed stainless steel housing that looks elegant and stylish.


The commercial three-way solenoid valve ensures that you have steady pressure and easy portability. This machine has a commercial-style 58mm chrome-plated brass portability and brew group with easy-to-use rocker switch controls.

This coffee maker for office also has an easy capacity water tank of 2,1 liters, which will make sure that your equipment lasts for weeks between refills.

The Gaggia RI9380/46 Classic Pro Espresso Machine is the best coffee machine for office use because it is very durable and will provide you with years of service, which is why it has a warranty to protect your purchase. Its controls are user-friendly, and all you have to do to make a cup of espresso is push the button.

What I Like

  • The Gaggia RI9380/46 Classic Pro Espresso Machine ensures that you have stable pressure.
  • This machine will give you years of service because it is durable and has a warranty.
  • This model is easy to use because all you have to do is push the button, and your cup of espresso will be produced immediately.
  • This product is best for office use because it produces high-quality espresso quickly.

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Best Manual Machine For Space-Saving: De’Longhi ECP3420

De’Longhi ECOP3420 is an espresso machine that has a pressure of 15 bar. It has an input power of 1100 watts which is good for daily operations. The drip tray can accommodate larger cups up to 12 ounces which means that not many cups will have to be changed throughout the day.


It also comes with a self-priming operation for minimum start-up preparation and has stainless steel boiler system. This machine has double-wall filters, so the crema will be high quality every time you use it. It is also equipped with a 37-ounce water tank, so it wouldn’t have to be filled up quite often, and it also has removable filter storage, which is very convenient on these machines.

It has an automatic cleaning system which cleans the machine itself. This feature is essential and should be used. It also comes with other features, but most of them are great, like a good filtering unit, an excellent ability to hold coffee temperatures and coffee water temperature, and an automatic coffee dispensing system.

What I Like

  • The coffee maker has a good ability to hold coffee temperatures and coffee water temperature.
  • It has double-wall filters, so the crema will be high quality every time you use it.
  • A stainless steel boiler system is a good one and is suitable for coffee pots. It holds its temperature very well, so you only need to make your coffee after it has reached its best temperature.
  • It has an automatic cleaning system which cleans the machine itself
  • It has removable filter storage, which is very convenient on these machines.

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Best Programmable Coffee Machine: Cuisinart DCC-3200P1 Perfectemp Coffee Maker

If you’ve ever wanted to try your hand at making a caffeine-laced beverage but weren’t sure where to start, the Cuisinart DCC-3200P1 Perfectemp Coffee Maker is for you. With its advanced coffee-making technology that delivers hotter coffee without sacrificing flavor or quality, the machine will help you prepare a drink any time of day without cost.


Additionally, with programmable settings for 1–4 cup servings and auto-off features, this machine will fulfill your caffeine cravings and keep your routine running smoothly.

You can choose between a strong or regular cup of coffee with the 14-cup glass carafe’s Brew Strength Control feature. The hot plate keeps your beverage at the desired temperature to maintain the flavor, while you can program the machine to have it automatically start brewing at any time of day. The auto-off feature turns the device off after two hours, so you never have to worry about leaving it on accidentally.

With its attractive stainless steel exterior and colored light indicators, this machine will blend seamlessly into any kitchen setting. It features an easy-to-read display that counts down until the brew cycle is complete. Additionally, a ready alert tone indicates that your drink is ready when it’s finished brewing.

What I Like

  • Convenient and ideal for offices.
  • Programmable features such as brewing strength, brewing time, and brewing date.
  • Easy to use, one knob controls all functions.
  • Brews very tasty cup of coffee.
  • Select from a range of cup sizes (1-4 cups).

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Best Budget-Friendly Coffee Machine: KRUPS Simply Brew Family Drip Coffee Maker

The KRUPS Simply Brew Family Drip Coffee Maker is large enough for the office, stylish and modern, with an exterior water window, easy fill to your desired level, and automatically shuts off after 1 hour. The glass coffee pot is dishwasher-safe for easy cleaning.


This coffee maker for the office is large enough to make 10 cups of coffee, the perfect size for multiple coffee lovers. The modern and stylish design fits any kitchen décor. It also has an exterior water window so you can easily see the water level. It includes a measuring scoop and a reusable filter to reduce waste.

The KRUPS Simply Brew Family Drip Coffee Maker automatically shuts off after 1 hour, ensuring that it does not burn the coffee. This is perfect for those people who may forget about their coffee because they are busy running their day-to-day activities.

What I Like

  • Compact and modern style for any kitchen décor.
  • Exterior water window to see the water level at a glance.
  • No-fuss coffee maker brews your morning coffee with the push of a button.
  • Automatically shuts off after 1 hour for peace of mind.
  • The KRUPS Simply Brew Family Drip Coffee Maker is perfect for office use.
  • The 10 cups of brewing capacity is the perfect size for multiple coffee lovers.

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Best Coffee Machine For Large Family: Ninja CE251 12-Cups Programmable Brewer

A coffee expert who has spent hours researching the best coffee machines for office personnel will say the Ninja 12-Cups Programmable Brewer is the hands-down best choice because of its size, excellent customer reviews, and attention to detail. For example, this brewing machine has a brew strength selector that allows you to select regular or bold flavor.


The advanced boiler ensures your last cup of coffee will taste just as wonderful as your first cup. The 24-hour programmable delay brew allows you to set up your brewing cycle up to one day in advance.

This machine also features an adjustable warming plate that can keep coffee hot for up to four hours, so you don’t have to wait too long between cups. This machine also powers on and off automatically. The Ninja 12-Cups Programmable Brewer is highly durable and produces gourmet coffee that tastes fantastic.

It’s easy to use as well. This machine comes with a permanent filter and brews directly into your cup. The water reservoir holds 60-ounces of water, so you don’t have to refill too often.

The Ninja CE251 12-Cups Programmable Brewer is one of the best coffee machines for office use because it is designed to last a very long time, produce the right amount of coffee for the right number of cups, and allow you to make changes easily to customize the strength or flavor of your coffee.

What I Like

  • The new Ninja Coffee Bar brewer with a 12-cup glass carafe combines professional-grade specialty drink preparation with the convenience of single-serve brewing.
  • The Ninja Coffee Bar brewer has a multi-stream spray head that ensures maximum coverage and even saturation to extract richer flavor the way baristas do.
  • The Ninja Coffee Bar brewer brews in two ways: it heats cold water first and then steams/infuses it, or makes coffee without steam infusion, just like a traditional drip machine.
  • The new Ninja Coffee Bar brewer features an auto-start so you can wake to freshly brewed coffee every morning.

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Buyer’s Guide

The first step to buying a coffee machine for the office is determining how much output you will need. There are coffee machines specifically designed for offices that are more economical in price, while others tend to be more expensive.

The next thing you’ll want to consider is the type of coffee machine you want and how much it will cost you over the long term. There are many things to consider and pay attention to, so keep reading to learn the main things and benefits of these helpful appliances for your office.

What Is An Office Coffee Machine?

An office coffee machine is a specialized type of commercial coffee maker which can be used in an office setting to provide multiple cups of freshly brewed coffee each day by automatically dispensing hot water over ground and ready-to-brew paper cups. 

A coffee machine is a device you can use at home, in your office, or in a restaurant to brew, serve and clean up after yourself. This machine saves you the time and effort of actually making coffee and making it much easier to serve others.

Related: Best Coffee Machine For Cappuccino
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Coffee machines come with all the necessary accessories like pods or K-cups so that you don’t have to think about buying them separately. Also, consider if you want an automatic machine that has preset settings for making coffee based on time of day or what type of drink(espresso or regular) you usually have.

Types Of Office Coffee Machines

There are four main options to choose from for an office coffee machine. You have your single-cup coffee machines, your commercial countertop coffee makers, your traditional full-sized and compact coffee brewers, and the last choice is barista-style coffee makers.


Personal Single Cup Coffeemakers

You can choose just about any type of kitchen appliance with this type of machine. The basic models are much cheaper than their commercial counterparts, but they do not have a lot of space to keep them in the kitchen. However, the more expensive comes with a digital screen that lets you know how much coffee has been brewed.

Commercial Countertop Coffee Makers

The most common variety of office coffee maker devices is the single-cup personal coffee maker. This works on a similar principle to your traditional single-serve coffeemaker. The machine uses hot water and a special grind that allows for the extraction of your standard grocery store cup of coffee. These machines are available in both barista style and full size.

Full-Sized Commercial Countertop Coffee Makers

Most offices have enough space for having their full-sized commercial machine that will allow you to make your cups of joe without having to purchase them from a cafe. These machines are more expensive than the barista-style machine, but they will save you money in the long run because they make use of less coffee and sometimes free up your office space.

Barista-Style Machines

These are probably among the more popular choices among office coffee machine owners. Baristas use an espresso machine and a milk frother to make specialty coffee drinks at home or in the office. The biggest difference between these machines and standard tabletop models is that baristas have to add their milk and sugar so that these machines can be a bit more costly than other types.

Do You Need An Office Coffee Machine?

If you want to make sure that your employees are happy and healthy in their day-to-day work, then you need to consider having one of these coffee machines in your office.

If you are working with a group of people, it is good to have automated technology that handles tasks like making coffee. If you have 3 managers who want to make their coffee, this will probably be a good idea, but not essential.

If you are working in a big office, then it is likely that you will want all of your employees to have their drink. If this is the case, you can use an office coffee machine to serve each employee simultaneously so that there is no waiting for any one person.

Who Uses An Office Coffee Machine?

Many offices try to cut costs by using a machine in place of a traditional coffee pot. They will often use these machines when they have enough employees to have more than a tiny pot brewing all day.

Related: Best Coffee Maker With Grinder

This leads to the next point: the number of people needed for an office coffee machine to be useful. If you have one single employee, it will not be very useful for the work you are doing. However, if you are working with a group of employees, then this will still be quite handy as it can handle their needs all at once.

Benefits Of A Coffee Machine For Office

There are numerous benefits that you can enjoy from office coffee machines. One of the main benefits is the fact that it will save you a lot of money over the long term because you won’t have to buy as many small k-cups or even individual cups for each employee.


Another wonderful benefit is that there will be no other way for your employees to make their coffee, which will make your work more efficient as they won’t waste time doing so. 

What To Consider When Choosing Office Coffee Machine?

There are many different types of coffee makers available because there are so many different personalities that need to be considered. Therefore, finding the coffee maker that fits your business needs best and will benefit you the most is very important.


The first thing you should consider when selecting an office coffee machine is the volume or output that you need for your business. There are many different options for office machines, and all can have varying amounts of the proper liquid output levels for work in your office. Keeping the output levels in mind is essential, as these will vary depending on your needs.


The second thing that must be considered is the cost of the machine that you get for your business. There are many different options available, and each one can have another price tag attached to it. Be sure to do some research on all of your options so that you can find the best deal possible!

Machine Options And Quality

Depending on what type of office coffee maker you choose, there will be many different features and options available to take advantage of with this appliance for your office. Make sure that you consider all of them when making your decision!


Another essential factor to consider is the convenience that you will have with your office coffee machine. Consider the needs of your business, and then make sure that you find a coffee maker that meets all of those needs as well as possible.


The last thing to consider when choosing an office coffee machine is its maintenance requirements. Not only will this help you decide what machine would best suit your business, but it can also help you save money by keeping your appliances in proper shape for as long as possible!

The Bottom Line

With all of these things considered, you should have no trouble finding a suitable office coffee machine to help you keep your employees happy and healthy throughout their workday. The amount of coffee that an office has available all at once can make a big difference in how quickly each person drinks their cup of joe all morning!

FAQ – Frequently Asked Questions

  • What Brand Of Coffee Maker Do You Use In The Office?

    Gaggia brand of office coffee machine is an affordable and reliable option that has served the needs of many office spaces. If you’re looking for convenience, portability, and keeping your workspace in order, Gaggia coffee makers are a great choice.

  • How Do You Use An Office Coffee Maker?

    Using a coffee maker in a workplace environment is not a complicated process, but there are some steps you will need to be aware of before you drink a cup of coffee. You will need:
    – Insert the filter into the machine.
    – Fill it with ground coffee.
    – Add water and milk if required, and turn on.
    – Enjoy your freshly-brewed coffee.

  • Does Office Coffee Machine Worth It?

    An office coffee machine is an excellent investment for any business with employees who require caffeine! An office coffee machine will offer your team the ability to enjoy freshly brewed, high-quality coffee in a matter of minutes. And most importantly, it will mean that no one has to go outside for their daily cup of coffee.

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